Implementation
Implementation Plan Template
A phased rollout plan your school can adopt: approvals, setup, first generation, staff go-live, and the ongoing termly cadence.
- Operator
- Dimitrios James Gregory Hooke ABN 59 429 101 462 trading as Bell Path Timetabling
- Effective date
- 6 May 2026
How to use this plan
This is a template a school can adopt as its own project plan for taking Bell Path live. Print it, assign an owner and a date to each phase, and attach it to your internal approval records. Most schools complete phases 1 to 4 inside two weeks; none of the phases require Bell Path staff to be involved.
Phase 1 — Approvals and decisions (before entering live data)
- Principal or delegate approves the purchase pathway: card checkout, or a quote and invoice through your business manager (both available from the Billing page).
- Business manager, IT, or privacy reviewer completes procurement checks using the Security overview, School Approval Pack, and Risk Assessment pages.
- Decide who at the school needs access: owner, a backup admin, the timetable builder, the daily organiser, and any coordinators. Bell Path has invite presets for each.
- Decide your data-minimisation posture: core timetabling needs no student names; the Education Support workspace is optional and starts in initials mode.
Phase 2 — Setup (one to three sessions)
- Enter school structure: bell times, classes, rooms, and term dates in the setup wizard.
- Add staff — photograph your existing staff list and Bell Path reads the names for you.
- Enter subjects, specialist loads, planning-time entitlements, meetings, and any agreements.
- Run Final Check until it reports ready — it explains anything that needs a decision in plain language before generation.
Phase 3 — First generation and review
- Generate drafts and compare them; the summary lists anything worth reviewing.
- Walk the timetable with your leadership team using the by-teacher and by-class views.
- Accept the version you are happy with. Acceptance is what unlocks yard duty rosters built from real teaching loads.
- Export and file the published timetable PDF — this is also your outage fallback copy.
Phase 4 — Go-live with staff
- Use the in-app Rollout kit: staff announcement email, staff-meeting script, first-week checklist, and a staffroom poster with a QR code to the staff portal.
- Invite staff in bulk; teachers see their own timetable, duties, cover, and wet-day rooms.
- Turn on the staffroom display for the daily organisation screen.
- Run your first daily cover morning and print the CRT day plan.
Phase 5 — Ongoing cadence
- Each term: regenerate or roll the timetable forward, rebuild yard duty, and re-export fallback PDFs before the term starts.
- Each year: use the year rollover flow (staff leavers, classes advance, entitlements refresh, time-in-lieu reset).
- Each term: review staff access in Settings → Members (last sign-in is shown to admins).
- Keep your fallback pack current — the dashboard reminds you which three printouts to hold.
Continuity and support
System status is published at /status. Bell Path runs termly restore drills against production backups, and incidents are communicated by email from hello@bellpath.com.au.
If Bell Path is unreachable on a school morning, run the day from your printed fallback pack: the published timetable, the current daily plan, and the duty roster.