Implementation
Implementation Plan Template
A phased rollout plan your school can adopt: approvals, setup, first generation, staff go-live, and what to do each term.
- Operator
- Dimitrios James Gregory Hooke ABN 59 429 101 462 trading as Bell Path Timetabling
- Effective date
- 20 August 2026
How to use this plan
This is a template your school can adopt as its own plan for taking Bell Path live. Print it, write an owner and a date against each phase, and attach it to your approval records. Phases 1 to 4 fit inside two weeks, and none of them needs anyone from Bell Path to be involved.
Phase 1: Approvals and decisions, before entering live data
- The principal, or their delegate, approves how the school will pay: by card at checkout, or by a quote and invoice through the business manager. Both are available from the Billing page.
- The business manager, IT lead or privacy reviewer completes the school’s checks using the Security page, the School Approval Pack and the Risk Assessment.
- Decide who needs access: an owner, a backup admin, the person who builds the timetable, the daily organiser, and any coordinators. Bell Path has an invite preset for each role.
- Decide how little data you can enter. Building the timetable needs no student names. The Education Support workspace is optional and starts by showing initials only.
Phase 2: Setup, in one to three sittings
- Enter the school’s structure in the setup wizard: bell times, classes, rooms and term dates.
- Add staff. You can photograph your existing staff list and Bell Path reads the names for you.
- Enter subjects, specialist loads, planning-time entitlements, meetings and any agreements.
- Run Final Check until it reports ready. It explains anything that still needs a decision in plain language.
Phase 3: First generation and review
- Generate a few drafts and compare them. The summary lists anything worth a second look.
- Walk through the timetable with your leadership team using the by-teacher and by-class views.
- Accept the version you are happy with. Accepting it is what unlocks yard duty rosters built from real teaching loads.
- Export the published timetable as a PDF and file it. This is also your copy for any day the internet is down.
Phase 4: Go-live with staff
- Use the Rollout kit inside Bell Path: a staff announcement email, a staff meeting script, a first-week checklist, and a staffroom poster with a QR code to the staff portal.
- Invite staff in one go. Each teacher sees their own timetable, duties, cover and wet day room.
- Turn on the staffroom display for the daily organisation screen.
- Run your first daily cover morning and print the CRT (casual relief teacher) day plan.
Phase 5: Each term and each year
- Each term: regenerate or roll the timetable forward, rebuild yard duty, and export fresh PDFs before the term starts.
- Each term: review who has access in Settings, then Members. Admins can see each person’s last sign-in.
- Each year: use the year rollover. It handles staff who are leaving, moves classes up a year, refreshes entitlements and resets time in lieu.
- Keep your printed fallback pack current. The dashboard reminds you which three printouts to hold.