Staff portal
Give each teacher their own week — without losing control of the source of truth.
Linked staff accounts show each teacher their published timetable, meetings, and duties, alongside supported requests and preferences. Timetable editing stays with the planner.
You will set the school timetable up first so the portal can show each teacher the published views and supported actions that match their linked staff record.
Signed in · Mrs Chen
Year 3 · Term 2 · Week 4
Reviewing draft v3 · before publish
| Mon | Tue | Wed | Thu | Fri | |
|---|---|---|---|---|---|
P1 8:50 | Yr 3 Lit Room 4 | Yr 3 Lit Room 4 | Yr 3 Lit Room 4 | Yr 3 Lit Room 4 | Yr 3 Lit Room 4 |
P2 9:50 | Yr 3 Num Room 4 | APT Planning rm | Yr 3 Num Room 4 | APT Planning rm | Yr 3 Num Room 4 |
P3 11:25 | Spec · Music Cover Yr 5 | Yr 3 Inq. Room 4 | Yr 3 Inq. Room 4 | Yr 3 Inq. Room 4 | Yr 3 Inq. Room 4 |
P4 12:55 | Duty · gate Lunch | Yr 3 PE Oval | PLC Staffroom | Yr 3 Lit Room 4 | Duty · oval Lunch |
Personal + published
Staff view
Requests + preferences
Staff actions
One source of truth
Distribution
Planner-controlled
Timetable edits
The review week, redesigned
Catch the questions while the draft is still draft.
The hardest part of publishing a new timetable is not generating it. It is the review week, when the assistant principal stitches together feedback from five PDFs sent at different times, plus three hallway comments and a "quick question" that turned out to be a real conflict.
Bell Path Staff Portal gives each linked teacher personal access to their published views — timetable, meetings, and duties — plus supported swap requests, time-in-lieu requests, and notification preferences. Timetable editing remains planner-controlled, so staff can use the actions intended for them without changing the source of truth.
Best fit
- Schools where staff timetable access currently depends on emailing and re-emailing PDFs
- Leaders who want timetable editing controlled by planners while staff use supported personal actions
- Schools with part-timers, job-shares, and dual roles who need a clear personal view of the published week
Four principles, one habit
A controlled review step before any PDF or email distribution.
Read-only
Viewers see the published view. They cannot edit the timetable — the source of truth stays with the planner.
Own week only
Each viewer sees their own timetable, meetings, and duties. Other staff schedules stay hidden.
Linked accounts
Invite from the workspace. Bulk invites, individual reminders, and a preview portal before anything goes live.
Republish flows live
When the planner republishes, every linked viewer sees the new version. No PDF round-trip.
Review flow
Turn timetable review into a workflow, not an email chain.
The old way: PDF → inbox → reply → version 4 → PDF → inbox → reply → version 5. The new way: one workspace, one current version, and the portal everyone reviews from.
Most schools build this into the habit immediately after timetable generation.
- 01
Generate the draft
Run the wizard, generate, and review the validation as normal. Nothing is published to staff yet.
- 02
Open the staff portal
Each linked teacher signs in and sees their own week. The planner can preview any staff member first.
- 03
Collect questions while the draft is still draft
Teachers flag the conflicts, the missing meetings, and the part-time misreads — before publish, not after.
- 04
Republish
Change, regenerate, republish. Every viewer sees the new version immediately. No five PDFs in five inboxes.
Where trust wobbles
Pressure points Bell Path is built to absorb.
These are the moments where a published timetable starts spawning version emails — and the planner ends up apologising for something the system should have caught.
Staff cannot see their timetable until a PDF lands in their inbox, by which time five versions are already in circulation.
Review feedback arrives in three formats — email, hallway, sticky note — and the planner is the only person who knows which version it applied to.
A teacher with a real conflict raises it after publish, which means everyone gets the "please ignore the previous version" email.
What Bell Path handles
A read-only portal sitting next to a source-of-truth planner workspace.
Portal coverage
- Linked staff accounts that map each teacher to their own published timetable, meetings, and duties
- Supported self-service for staff requests and notification preferences, while timetable editing remains planner-controlled
- Invite linked staff accounts from the workspace, including bulk invites and individual reminders
- Read-only planner preview so the planner can see exactly what a given teacher will see before invites go out
- Same workspace as the live timetable, so a republish flows through to every linked staff account immediately
- Personal access to the current published version without distributing another round of PDFs
Why schools choose Bell Path
- The portal mirrors the published version — staff are reviewing the real timetable, not a stale PDF
- Timetable editing stays with the planner, while linked staff use the requests and preferences supported for their account
- Personal published views and supported self-service stay together under each linked staff login
- The same workspace handles publish, portal access, and any later daily cover or coverage notes
Related stories
Schools that wanted the review step to be calmer.
Three job-share pairs, one dual-role specialist, and a timetable the team could finally publish with confidence.
A Victorian primary school moved from spreadsheet coordination and hidden staffing risk to one shared version the team could review and publish with far more confidence.
The planner did not need another hero effort. She needed a timetable process she could defend before term started.
An assistant principal moved from repeated evening rebuilds and Sunday-night second-guessing to a calmer timetable process she could defend before term started.
FAQ
Questions schools ask about staff portal for school timetables.
Can staff edit the timetable through the portal?
No. Timetable editing stays with the planner. Linked staff can see the published version of their own timetable, meetings, and duties, and use the supported requests and preferences available to their account.
Do staff need a separate login system?
No. Staff accounts are linked from inside the same Bell Path workspace. You invite each staff member from the portal, they accept, and from that point on they see their personal published views and supported actions.
Can I preview what a teacher will see before I invite them?
Yes. The planner preview is read-only and shows the workspace as a given staff member would see it, so you can verify the views look right before sending invites or republishing.
What happens when I republish the timetable?
The republished version flows through to every linked staff account immediately. There is no separate PDF round to re-email, because the portal shows the current published version.
How does this fit with daily cover and absences?
The portal sits in the same workspace as daily cover, so when an absence triggers a CRT day sheet, the cover-affected staff still see their own published view through the same login they already use for review.
Ready when you are
Publish a timetable you can trust.
Bell Path helps assistant principals and principals move from spreadsheet stress to a calmer, fairer, more explainable planning workflow.
You will set the school timetable up first so the portal can show each teacher the published views and supported actions that match their linked staff record.