Staff portal
Give every teacher their own week, and keep the editing with you.
In Bell Path's staff portal, each teacher signs in and sees their own published timetable, meetings and duties. They can tell the office they're away, raise a review item, claim time in lieu, or ask to swap a yard duty. Only the planner can change the timetable.
Already run one? Send the file and it is in Bell Path within 48 hours, with Daily Cover free for two weeks.
Signed in · Mrs Taylor
3A · Term 2 · Week 4
Published · version 3
| Mon | Tue | Wed | Thu | Fri | |
|---|---|---|---|---|---|
P1 8:50 | 3A Literacy Room 4 | 3A Literacy Room 4 | 3A Literacy Room 4 | 3A Literacy Room 4 | 3A Literacy Room 4 |
P2 9:50 | 3A Maths Room 4 | Planning 3A at Art | 3A Maths Room 4 | Planning 3A at Music | 3A Maths Room 4 |
Recess 10:50 | Yard duty North gate | Recess | Recess | Recess | Recess |
P3 11:20 | 3A Inquiry Room 4 | 3A Inquiry Room 4 | Planning 3A at PE | 3A Inquiry Room 4 | 3A Inquiry Room 4 |
P4 12:20 | 3A Reading Room 4 | 3A Maths Room 4 | 3A Reading Room 4 | 3A Maths Room 4 | 3A Reading Room 4 |
Lunch 1:20 | Lunch | Lunch | Lunch | Yard duty Big oval | Lunch |
P5 2:10 | 3A Inquiry Room 4 | 3A Inquiry Room 4 | 3A Inquiry Room 4 | 3A Inquiry Room 4 | Assembly Hall |
After 3:30 |
| Staff meeting Staffroom |
|
|
|
Sample teacher · for illustration · full time, 8:50 to 3:30
Each teacher sees
Their own week
Staff can
Raise requests
Versions in circulation
One
Edits
Planner only
After you publish, each teacher sees their own week and sends questions to you.
The hardest part of a new timetable is often the week after you publish it. The assistant principal pieces together feedback from five PDFs sent at different times, three corridor comments, and a "quick question" that turns out to be a real clash.
The staff portal gives each teacher a login that shows their own published timetable, meetings and duties. From the same page they can tell the office they're away, raise a review item, claim time in lieu, ask to swap a yard duty, and choose which emails they get. Only the planner can edit the timetable.
How the portal works.
Staff cannot edit
Teachers see the published timetable and can raise requests. Only the planner can change the timetable.
Own week only
Each teacher sees their own timetable, meetings and duties. Other staff timetables stay hidden.
Invited from Bell Path
You invite staff from Bell Path, in bulk or one at a time, and you can preview any teacher’s view before you do.
Republish reaches everyone
When you republish, every teacher sees the new version straight away. There is no PDF to send.
Timetable feedback comes to one place.
The old way was a PDF in every inbox, replies from some of them, and a version 5 that not everyone received. With the portal there is one current version for every teacher.
- 01
Publish the timetable
Build, check and publish as normal. The portal shows whichever version is currently published.
- 02
Invite your staff
Each teacher accepts the invitation, signs in and sees their own week. You can preview any teacher first.
- 03
Questions come to one place
A teacher who spots a clash, a missing meeting or a wrong part-time day raises a review item from their portal, and it comes to you.
- 04
Fix it and republish
Make the change and republish. Every teacher sees the new version straight away.
What goes wrong when the timetable goes out by email.
Staff cannot see their timetable until a PDF lands in their inbox, and by then several versions are already going around.
Feedback arrives by email, in the corridor and on sticky notes, and only the planner knows which version each comment was about.
A teacher with a real clash raises it late, and everyone gets the "please ignore the previous version" email.
What Bell Path does for staff.
What it does
- A login for each teacher, linked to their own published timetable, meetings and duties
- Review items, time in lieu claims and yard duty swap requests, sent to the planner from the portal
- Cover notices for the day, shown to the staff they affect
- Invitations sent from Bell Path, in bulk or one at a time, with reminders
- A planner preview of any teacher’s week, meetings and duties, as they will see them
- Every republish reaches every teacher straight away, with no new round of PDFs
Why schools choose Bell Path
- Staff see the current published version, never an old PDF
- Only the planner can edit the timetable
- Requests come to you through the portal instead of by email and corridor
- Publishing, the portal and daily cover all live in one place
Planning stories.
Three job-share pairs and one specialist who also taught a class.
The assistant principal was holding the job-share and specialist arrangements in spreadsheets and her own memory. She entered them into Bell Path once, then reviewed one timetable instead of four drafts.
A timetable the assistant principal could defend before term started.
Every time one detail changed, the whole draft needed another night of checking. She entered the real rules into Bell Path once, then reviewed the result instead of rebuilding it.
FAQ
Questions schools ask before they start.
Can staff edit the timetable through the portal?
No. Only the planner can edit the timetable. Staff see the published version of their own timetable, meetings and duties. They can tell the office they're away, raise a review item, claim time in lieu, and ask to swap a yard duty.
Do staff need a separate login system?
No. You invite each staff member from inside Bell Path. They accept the invitation, and from then on they sign in and see their own week.
Can I preview what a teacher will see before I invite them?
Yes. The planner preview shows a staff member’s week, meetings and duties as they will see them, so you can check it before you send invitations or republish. Their request forms and email choices appear only in their own portal.
What happens when I republish the timetable?
Every teacher sees the new version straight away. There is no PDF to re-email, because the portal always shows the current published version.
How does this fit with daily cover and absences?
The portal and daily cover live in one place. When a published cover plan affects a teacher, the cover notice appears in their portal through the same login they already use.
Publish a timetable you can trust.
Send the timetable you already have and we load it within 48 hours, with Daily Cover free for two weeks. Building a new one? Setting up your school and previewing part of it is free.