Staff portal
Give every teacher their own week, and keep the editing with you.
In Bell Path's staff portal, each teacher signs in and sees their own published timetable, meetings and duties. They can raise a review item, claim time in lieu, or ask to swap a yard duty. Only the planner can change the timetable.
You set the school timetable up first. Once it is published, you invite each teacher and they see their own week.
Signed in · Mrs Chen
3A · Term 2 · Week 4
Published · version 3
| Mon | Tue | Wed | Thu | Fri | |
|---|---|---|---|---|---|
P1 8:50 | 3A Literacy Room 4 | 3A Literacy Room 4 | 3A Literacy Room 4 | 3A Literacy Room 4 | 3A Literacy Room 4 |
P2 9:50 | 3A Maths Room 4 | Planning 3A at Art | 3A Maths Room 4 | Planning 3A at Music | 3A Maths Room 4 |
Recess 10:50 | Yard duty North gate | Recess | Recess | Recess | Recess |
P3 11:20 | 3A Inquiry Room 4 | 3A Inquiry Room 4 | Planning 3A at PE | 3A Inquiry Room 4 | 3A Inquiry Room 4 |
P4 12:20 | 3A Reading Room 4 | 3A Maths Room 4 | 3A Reading Room 4 | 3A Maths Room 4 | 3A Reading Room 4 |
Lunch 1:20 | Lunch | Lunch | Lunch | Yard duty Big oval | Lunch |
P5 2:10 | 3A Inquiry Room 4 | 3A Inquiry Room 4 | 3A Inquiry Room 4 | 3A Inquiry Room 4 | Assembly Hall |
After 3:30 |
| Staff meeting Staffroom |
|
|
|
Sample teacher · for illustration · full time, 8:50 to 3:30
Each teacher sees
Their own week
Staff can
Raise requests
Versions in circulation
One
Edits
Planner only
After you publish
Every teacher sees their own week. Every question comes back to you in one place.
The hardest part of a new timetable is often the week after you publish it. The assistant principal pieces together feedback from five PDFs sent at different times, three corridor comments, and a "quick question" that turns out to be a real clash.
The staff portal gives each teacher a login that shows their own published timetable, meetings and duties. From the same page they can raise a review item, claim time in lieu, ask to swap a yard duty, and choose which emails they get. Only the planner can edit the timetable.
How the portal works
Four things that stay true for every teacher who signs in.
Staff cannot edit
Teachers see the published timetable and can raise requests. Only the planner can change the timetable.
Own week only
Each teacher sees their own timetable, meetings and duties. Other staff timetables stay hidden.
Invited from Bell Path
You invite staff from Bell Path, in bulk or one at a time, and you can preview any teacher’s view before you do.
Republish reaches everyone
When you republish, every teacher sees the new version straight away. There is no PDF to send.
From publish to feedback
Timetable feedback in one place instead of an email chain.
The old way was a PDF in every inbox, replies from some of them, and a version 5 that not everyone received. With the portal there is one current version, and every teacher is looking at it.
- 01
Publish the timetable
Generate, check and publish as normal. The portal shows whichever version is currently published.
- 02
Invite your staff
Each teacher accepts the invitation, signs in and sees their own week. You can preview any teacher first.
- 03
Questions come to one place
A teacher who spots a clash, a missing meeting or a wrong part-time day raises a review item from their portal. It lands with you, not in the corridor.
- 04
Fix it and republish
Make the change and republish. Every teacher sees the new version straight away.
The problems
What goes wrong without it.
School leaders describe these problems to us before they start with Bell Path. It is built to stop each one.
Staff cannot see their timetable until a PDF lands in their inbox, and by then several versions are already going around.
Feedback arrives by email, in the corridor and on sticky notes, and only the planner knows which version each comment was about.
A teacher with a real clash raises it late, and everyone gets the "please ignore the previous version" email.
What Bell Path handles
A portal for staff, next to the planner’s own view.
What it does
- A login for each teacher, linked to their own published timetable, meetings and duties
- Review items, time in lieu claims and yard duty swap requests, sent to the planner from the portal
- Cover notices for the day, shown to the staff they affect
- Invitations sent from Bell Path, in bulk or one at a time, with reminders
- A planner preview that shows exactly what a given teacher will see
- Every republish reaches every teacher straight away, with no new round of PDFs
Why schools choose Bell Path
- Staff see the current published version, never an old PDF
- Only the planner can edit the timetable
- Requests come to you through the portal instead of by email and corridor
- Publishing, the portal and daily cover all live in one place
Related stories
Schools that wanted the review step to be calmer.
Three job-share pairs and one specialist who also taught a class.
The assistant principal was holding the job-share and specialist arrangements in spreadsheets and her own memory. She entered them into Bell Path once, then reviewed one timetable instead of four drafts.
A timetable the assistant principal could defend before term started.
Every time one detail changed, the whole draft needed another night of checking. She entered the real rules into Bell Path once, then reviewed the result instead of rebuilding it.
FAQ
Questions schools ask before they start.
Can staff edit the timetable through the portal?
No. Only the planner can edit the timetable. Staff see the published version of their own timetable, meetings and duties. They can raise a review item, claim time in lieu, and ask to swap a yard duty.
Do staff need a separate login system?
No. You invite each staff member from inside Bell Path. They accept the invitation, and from then on they sign in and see their own week.
Can I preview what a teacher will see before I invite them?
Yes. The planner preview shows the portal exactly as a given staff member will see it, so you can check it looks right before you send invitations or republish.
What happens when I republish the timetable?
Every teacher sees the new version straight away. There is no PDF to re-email, because the portal always shows the current published version.
How does this fit with daily cover and absences?
The portal and daily cover live in one place. When a published cover plan affects a teacher, the cover notice appears in their portal through the same login they already use.
Ready when you are
Publish a timetable you can trust.
Bell Path builds the timetable from the details you give it, checks it before staff see it, and keeps working through the term for cover and duty rosters.
You set the school timetable up first. Once it is published, you invite each teacher and they see their own week.