Yr 5/6 swimming · block 2
Parent linkSwimming · 8:50 – 11:00 · Bus from gate
Operations calendar software
One calendar for everything that changes the school week.
Bell Path's operations calendar holds excursions, camps, swimming, inter-school sport, deadlines, CRT cover and the same-morning changes people keep asking you about, all in one place. Events are staff-only until you choose to share them on a parent link.
You set the school up first, so the calendar uses the same staff list, year levels and classes as the rest of Bell Path.
Operations calendar · week view
This week
Term 2 · 18 to 22 May
9 events · 1 draft
Mon
18
Staff briefing
StaffStaff note · Staffroom · 8:25 · CRT today
Tue
19
School photo day
Staff + parentsWhole school · Library · class rotation
Permission slips · Yr 4 camp
Staff + parentsDeadline · Due 3:30pm · office tray
Wed
20
Yr 3/4 incursion · drumming
Parent linkIncursion · Hall · sessions 2 + 3
Thu
21
Inter-school sport · Yr 5/6
Parent linkSport · 12:30 – 3:00 · Off site
CRT cover · M. Patel
StaffCoverage · 3B all day · staff-only
Fri
22
Wellbeing day · Yr 1/2
Parent linkWellbeing · Whole morning · no specialists
Athletics day · date to confirm
DraftStaff + parentsSport · Oval · waiting on the bus quote
Sample week for illustration
Three views, one calendar
Month view for leadership. Week view for the staffroom. List view for same-day decisions.
The same events read three different ways depending on what is being decided. Switch the view, not the system.
Month
The whole term at a glance, for leadership meetings and planning ahead.
Week
This week, day by day, for the staffroom wall and the Monday briefing.
List
Every event in date order, for quick same-day checks on what is on and who needs to know.
Where it lives
With the timetable
Who sees what
Chosen per event
Views
Month, week, list
Sharing
PDF and parent link
Why a separate calendar
The timetable shows the normal week. The calendar shows what changes it.
The school week never quite matches the published timetable. A camp takes a year level away for three days. Swimming squeezes the morning. Inter-school sport takes the Year 6s. There is a wellbeing day, a permission slip deadline, and a same-morning change that nobody remembers being told about.
The operations calendar keeps all of that in one place, next to the timetable, the cover sheet and the yard duty roster. Draft events stay hidden from staff until you are ready. Active events reach staff. A parent link shows families the events you choose, and the staff-only notes never appear on it.
Who sees what
Staff notes and parent details live on the same event.
Every event has a note for staff and a description for parents. You decide who sees each event before anyone is told about it.
- Staff-only
Notes for staff, CRT cover and same-morning details. These never appear on the parent link.
- Parents
A short description of the camps, excursions, swimming, sport and deadlines families need to know about.
- Draft
Events leadership is still planning. Only planners can see them until you make them active.
Parent link
bellpath.com.au/c/your-school
Parents see camp dates, sport, swimming, deadlines and excursions. They never see the staff-only notes.
- You can require a school code, so the link works for your community and nobody else
- Every new event starts as staff-only. You choose which ones parents can see
- Parents read the same parent description that staff see in Bell Path
The problems
What goes wrong without it.
School leaders describe these problems to us before they start with Bell Path. It is built to stop each one.
Excursion lists, camp dates, swimming weeks and deadlines live in three calendars, a shared inbox and someone’s memory, so the same date gets confirmed differently in each place.
Same-morning changes get passed on in the corridor, and the one staff member who needed to know is the one who missed it.
Parent dates and staff-only notes end up in the same document, so either parents see too much or staff lose the detail they need.
What Bell Path handles
From a quiet draft to the calendar everyone reads from.
What it does
- Month, week and list views of the same calendar
- Event types for excursions, camps, swimming, inter-school sport, wellbeing days, deadlines and day-to-day changes
- Draft, active and archived events, so leadership can plan ahead before staff see anything
- A staff-only note and a parent description on the same event
- A parent link with an optional school code, so only your community can open it
- Print and PDF for the month, week or list view
- Lives alongside the timetable, daily cover and yard duty, so you never type the same change twice
Why schools choose Bell Path
- It is built for a school week, with the event types a school has
- Staff notes and parent descriptions sit on the same event, so nothing gets typed twice
- The timetable, cover, yard duty and the calendar are kept in one place
- Leadership can draft the term before anything reaches staff
FAQ
Questions schools ask before they start.
Is the operations calendar separate from the timetable?
It sits in the same place as the timetable, daily cover and yard duty, but it is a separate page. The calendar holds events (excursions, camps, swimming, sport, deadlines and same-morning changes). The timetable still holds the weekly grid of lessons.
Can we keep some events staff-only?
Yes. Every event has a staff-only note and a separate parent description. For each event you choose whether staff see it, whether it appears on the parent link, or both, or you keep it as a draft until leadership is ready.
How does the parent and student public link work?
The parent link shows the date, time, location and parent description of the events you have chosen to share. You can require a school code, so the link works for your community but not for anyone who stumbles on it. Staff-only notes stay behind the staff login.
Can we print or PDF the month for leadership meetings?
Yes. The month, week and list views all print and export to PDF, so the staffroom corkboard and the leadership pack come from the same calendar.
How does this connect to daily cover and CRT changes?
Events that affect staffing (camp days, sport, a staff absence) sit beside daily cover, so the calendar entry and the cover decision are visible from the same place.
Free guides
Practical reading before you decide anything.
Guides written for Australian primary school leaders. No sign-up required.
Ready when you are
Publish a timetable you can trust.
Bell Path builds the timetable from the details you give it, checks it before staff see it, and keeps working through the term for cover and duty rosters.
You set the school up first, so the calendar uses the same staff list, year levels and classes as the rest of Bell Path.